It is important to reserve an area that is large enough for current files, always thinking about new batches of documentation that will emerge in the future.
It is important to keep everything organized to comply with tax regulations and laws, ensuring that physical documents are preserved. Organization also helps to provide services to customers more quickly and conveniently, since access to information will be much easier.
2. Initial screening
The initial screening is the most critical moment, where all the azerbaijan mobile database papers in document stacks will be analyzed, each one separated according to a specific subject.
Next, it is necessary to separate them into categories, making later consultations easier:
clients, themes, dates, types of services, etc.
Define the topics that best suit your business reality. For example:
Folder of administrative documents, separated by dates;
Commercial documents, separated by dates;
Employee data, separated by area of activity;
Invoices;
Customer registration forms with the letter A.
3. Genres in the organization of physical files
The genres of physical files, also known by the term “arrangement”, are those names given to the main drawers, where we place documents organized in folders.
This type of organization needs to happen according to the company's sector.
For example:
Operation;
HR (Human Resources);
Accounting;
Marketing ;
Commercial area.
4. Choose a storage method
Most files in folders or drawers are organized in different ways, depending on the type of document or the organizational structure of the office. In the literature focused on organization, there are 4 storage methodologies:
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