Away with paper lists?

[arzina221]

Maybe that's why you have a to-do list to deal with the large amount of tasks. The pitfall, however, is that you write down vague end results on those lists, instead of all the specific tasks that need to be carried out to achieve the end result. For example, 'finish report X and send it to the client'. While you have to carry out dozens of actions to complete the report. As a result, you still unconsciously have to remember all the steps and plans circle around in your head. Productivity guru David Allen defines a project in his 'Getting Things Done' method as an end result that requires more than 3 concrete actions. If you think about it that way, you have quite a few projects running!

“Your mind is for having ideas, not holding them.” – David Allen

Now you could start working with paper lists or various Excel or Word files, but that is often very cumbersome and you don't always have them at hand. So don't do it. There are (fortunately!) dozens of online tools that are specifically aimed at making lists and setting up your task system. You can not only use them on your computer, your lists are also available everywhere via your smartphone or tablet and are immediately synchronized between all your devices.

tasksystem_rememberthemilk

By using different lists you keep an overview of all your 'senegal phone data projects'. After all, your tasks are not thrown together, but divided into multiple lists. This sounds complex, but the opposite is true.

I have been using Remember the Milk as a task system for years , but there are plenty of other affordable or free alternatives such as Things , Toodledo , OmniFocus , Wunderlist , Nozbe , Nirvana , and IQTell . Most of them are suitable for all platforms (Windows, Apple, Android) and can also be accessed from any web browser. Most tools are free in the base, and have affordable extensions.

Don't make the mistake of exploring a new task system every time. It makes more sense to improve the quality of your base system than to try out new systems all the time. If you miss certain functions, there is a good chance that these will be included in a software update later. Even better: share your experience and ideas by giving feedback to the software developer.

Benefits of an Online To-Do List vs. Paper
Using an online task system offers the following advantages over paper lists, among others. Of course, you don't have to use all of these options at once, start small.